OUTREACH POLICIES
Thank you for your interest in HMNS Outreach Programs! If you have a question not addressed by the information below, please email us at CLOAKING and our staff will be happy to assist you.
Travel
The Outreach Program fee includes the first 20 miles round trip. For destinations greater than 20 miles away, an additional mileage fee will be applied. For locations more than 50 miles from the Museum, a later start time may be required. Locations more than 120 miles from the Museum may require an overnight stay, billed to the customer.Location Requirements
One indoor location must be set aside for all presentations within the scheduled program time. Other events should not be scheduled simultaneously in the presentation space. Once the presenter is set up, the program cannot be moved. Several programs do offer outdoor or festival style presentations. Details of the presentation environment will be agreed upon during scheduling.Adult Supervision
An adult chaperone must be provided by the organization booking the event. An adult from the organization scheduling the outreach program must be present at all times.Time Allowed For Presentation
Most presentations can be adjusted to last anywhere from 30 minutes to one hour, depending on the age of the audience and schedule at the school or organization. The overall Outreach Program fee includes a certain amount of total time at the school or organization. For example, a 3-hour, half day booking can include either six 30-minute presentations, four 45-minute presentations, or three 1-hour presentations.Program Schedule
The Museum's Outreach Coordinator will work with you to define an on-site schedule for the day of your presentation in advance. If your organization's representatives request additional presentations on the day of the program, these may be accommodated at the Presenter's discretion. If these additional programs require the Presenter to remain at the organization for longer than the time initially booked and confirmed, there will be a charge for additional time required.Our staff will do everything possible to accommodate your preferred date, time, schedule and program type. However, all HMNS Outreach Programs are subject to availability. Please contact us at least 2 weeks prior to your preferred presentation date to allow for the greatest flexibility in scheduling. If available, presentations booked on major holidays will require an additional fee.
When your program schedule is confirmed, you will receive a final document with policies and the details of your program as agreed upon from the Outreach Coordinator.
PROGRAM-SPECIFIC POLICIES
Wildlife On Wheels
Audience:
Grades PreK through 8
Maximum of 30 students per presentation.
Program Requirements:
A single space large enough to seat up to 30 students on the floor in rows.
One table, 6-foot or 8-foot.
Program Schedule:
Wildlife On Wheels can be scheduled to start at any time after 9 am.
Each WOW presentation can be adjusted to last 30 minutes to 1 hour. We recommend that presentations for grades PreK-2 be limited to 30 minutes.
Bookings may include only one program topic.
When booking a full day presentation, please allow a 30 minute break mid-day for the animals.
Science On Stage
Audience:
Grades 2 through 12; not all programs are appropriate for all grade levels.
Maximum 250 students per presentation.
Program Requirements:
A large performance area such as a stage, gymnasium, or cafeteria; the topic Motion Commotion requires a stage for visibility.
A microphone.
Two tables, 6-foot or 8-foot.
Program Schedule:
Each presentation is 45 minutes long.
The presentation fee for the first presentation on a topic is $375; subsequent presentations on the same topic on the same day are $150. It is possible to present multiple topics on the same day; in this case, the first-presentation fee applies again.
Docents To Go
Audience:
PreK through adult
We recommend approximately 40 audience members per presentation.
Program Requirements:
Two 8-foot tables.
The Energy topic requires an electrical outlet.
Program Schedule:
Each presentation is 45 minutes-1 hour long.
Each presentation will include one program topic, but presentations may also be customized for your group.
Discovery Dome
Audience:
Grades Pre-K through adult
Number of audience members per presentation is dependent on the size of the Dome booked. As an example, approximately 50 fifth grade children can fit into our largest dome at once.
Program Requirements:
An indoor, 20x20 foot, clean floor space with a 12-foot ceiling.
A smaller dome (requiring a 9-foot or 10-foot ceiling) is available on request.
An accessible, grounded electrical outlet.
Program Schedule:
Each full dome film lasts approximately 20 minutes.
We suggest allowing 30 minutes per film showing, to allow time for groups to enter and exit dome.
Bugs On Wheels
Audience:
Grades Pre-K through 8
Approximately 30 students per presentation.
Program Requirements:
Bugs On Wheels can be scheduled to start at any time after 9 am.
The Monarchs topic requires a laptop, projector and surface for projection.
Museum staff can provide the laptop and projector if notified in advance.
The Plants and Pollinators topic requires a black or white board.
Program Schedule:
Each presentation may be scheduled to last from 30 minutes to 1 hour.
Bookings may include only one program topic.
Earth Science On Wheels
Audience:
Grades K through 12; not all programs are appropriate for all grade levels.
Maximum of 30 students per presentation.
Program Requirements:
All topics require students to be seated at tables or desks.
Science Sort and Know Your Rocks topics require a black or white board.
Focus on Fossils topic requires a laptop, projector and surface for projection.
Museum staff can provide the laptop and projector if notified in advance.
Program Schedule:
Each presentation is 45 minutes long. We recommend that presentations for grades K – 2 be limited to 30 minutes.
Bookings may include only one program topic.
